About the employer 

Our client is a leader in the security industry with a proud commitment to leadership, innovation and customer service. With a strong reputation for quality and a positive workplace culture, this company is a highly desirable employer. 

About the position 

We’re seeking a high performing, experienced executive assistant to the CEO. Based in the Essendon area, this position offers plenty of scope to provide senior-level executive support. The CEO is a dynamic company leader seeking a driven, organised EA. You will be responsible for ensuring each day is productive, energised and smoothly managed to ensure optimum performance.  

The role is being offered as a 12-month Fixed Term Contract commencing 13 January 2020.  If successful you will be required to be available for a handover from 9 December 2019 to 20 December 2019 inclusive (this period will be paid).

Responsibilities:

• acting as first point of contact for enquiries on behalf of the CEO
• producing correspondence on behalf of the CEO 
• managing the CEO’s diary, gatekeeping numerous daily requests to maximise productivity  
• preparing agendas, attending meetings, taking notes and preparing minutes
• writing, preparing and formatting reports and presentations 
• managing events as required 
• managing travel arrangements 
• adhering to company values and policies at all times
• managing any additional ad-hoc duties as requested by, the CEO
• managing the office coordinator position

Qualities you’ll need to succeed:

• a confident, adaptable and resilient approach
• ability to handle a dynamic, fast-paced environment 
• Intelligence and commerically savvy
• you have experience dealing with senior management and company executives 
• you have strong IT, calendar management and organisational skills 
• you possess qualities such as sound judgement, finely tuned instincts and outstanding interpersonal skills
• you’re productive, deadline-driven and efficient, with great attention to detail
• strong decision-making skills 
• a self-starter with initiative and the drive to get things done 
• experience in managing additional support staff 

Preferred knowledge, skills and experience:

• experience in a similar role supporting C-suite is a MUST (minimum 6 years)
• strong written and verbal communication skills 
• experience managing domestic and international travel
• ability to maintain confidentiality
• highly proficient with Microsoft Office in particular Powerpoint
• the right to work in Australia as an Australian citizen or permanent resident 
• a qualification in business administration will be highly regarded

What you will receive:

• 12 month Fixed Term Contract with all permanent employment benefits including 4 weeks annual leave and sick leave entitlements 
• Dynamic CEO
• being part of a fun, inclusive, diverse and positive company culture
• Essendon location – drive to work!
• Parking included!
• Outstanding salary !!

PLEASE NOTE:

**12 MONTH FIXED-TERM CONTRACT ROLE COMMENCING 13 JANUARY 2020**

**MUST BE AVAILABLE FOR A HANDOVER PERIOD FROM 9 DECEMBER 2019 TO 20 DECEMBER 2019 INCLUSIVE – THIS PERIOD WILL BE PAID**