​The role:

The CEO of leading health care group requires a high level executive assistant to provide professional administrative and secretarial support and work alongside in a business partner capacity.The position will liaise with internal and external stakeholders and external business partners. In providing this support the position naturally exercises a high degree of communication competence, initiative, discretion and confidentiality

• Proactively manage CEOA and Executive team members’ diary/calendars scheduling meetings includingroom/venue, catering and audio/visual arrangements (where required), with internal and external parties asdirected,ensuringcompetingdemandsareeffectivelymanaged.

• Proactively manage the CEOs email correspondence, ensuring tracking of items for response/follow-up within specified timeframes and regular filing/archiving of emails.

• Research, compose and collate information to prepare quality documents including: monthly reports; presentations; business cases; newsletters; social media grabs; and correspondence within specified timeframes

• Maintaining the confidentiality of all matters pertaining to the Executive Office.

• Support and endeavour to attain the objectives set by the Executive team.

• Maintain a high level of awareness of matters coming into and out of the Executive Office to effectively respond to enquiries and exercise sound judgement on the manner of response.

• Effective communication within Executive team, wider team and staff..

• Managing the annual meeting planner for the various groups/committees.

• Arranging events and functions for Executives as requested including: venue, catering, IT and AV equipment,travel and accommodation bookings; preparation and provision of event materials and resources; and bumpinandout preparations.

• Arranging international and domestic travel for Executive including: flights; visas; accommodation; cartransfersorhirevehicles;andcoordinatedandplanneditineraryofscheduledmeetings

• Monthly completion of Concur expense reconciliation for and facilitation of expense approvals for direct reports within specified time frames.

• All other duties as required

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Skills & experience required:

•  Minimum 6 year experience supporting a C-suite executive/Senior leader

• Demonstrated ability to proactively support a senior executive with their day to day operations including ability to anticipate needs.

• Advanced grammar written, verbal and communication skills.

• Ability to work within a fast pace/everchanging environment .

• Drafting correspondence and email management.

• High level of flexibility to meet sometimes rapidly changing priorities and variable working duties and hours.

• Advanced skills in Microsoft Word, Outlook, Excel and PowerPoint.

• Highlydevelopedtimemanagement,planningandorganisationalskillswith theabilitytoprioritiseandmeetdeadlines.

• High degree of attention to detail.

• Ability to accurately compile and record agendas and minutes.

• Demonstrated ability to maintain discretion, confidentiality, maturity, judgement and diplomacy in responding to/and in management of enquiries from internal and external stakeholders.

• Abilitytoundertakeresearch,analyseinformationandpreparedraftreportsorresponsestoenquiriesonbehalfoftheCEOA.

• Well-honedinitiativeandabilitytocontributetoapositiveteamenvironmentandparticipateharmoniouslyinallAuroraoperations

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Benefits:

• Dynamic leader

• Supportive culture

• Expanding organisation

• Gold Coast Location

• Parking provided

• Outstanding salary package

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 Note: To be eligible for this role you will need to provide evidence of full COVID-19 vaccination status and a clear Criminal Records Check.

TO APPLY: EMAIL YOUR CV AND COVERLETTER TO INFO@ALTITUDE-EA.COM.AU