The position

High performing executive assistant is required to support dynamic CEO within the construction industry.  Working alongside the CEO in a true business partner role this is an exciting opportunity for a highly experience EA to provide top level strategic support.

The role and responsibilities:

• Provide high level secretarial and administrative support to the CEO and executive leadership team
• Managing calendar and everchanging schedule
• Email management
• Preparation of email communications and correspondence on behalf of the CEO
• Preparations of presentations and reports
• Preparation of meetings including research, agendas, minutes etc
• Managing and liaising with senior leadership members
• Attending senior leadership meetings and providing input where necessary
• Stakeholder management and relations
• Management of projects
• Travel arrangements
• Monthly expense management
• Arranging functions including lunches and dinner as well as annual events
• Managing 2 team members
• Ad hoc duties and personal errands for the CEO as required

To be successful you must have the following:

• Minimum 8 years’ experience supporting C-suite executives – A MUST
• Previous construction industry experience highly regarded
• Previous experience working within a large organisation/ASX listed
• Driven and considers themselves as a business partner
• Ability to build strong relationships with stakeholders and clients
• Outstanding communication and presentation
• Strong written and oral communication
• Confident & professional
• Managing conflicting priorities and meeting deadlines
• Ability to work within a fast pace environment
• High attention to detail
• Confidentiality and the management of highly sensitive information is a must
• Stable work history
• Business/Administration qualifications will be highly regarded

If successful you will receive:

• Secure multinational organisation
• Dynamic leader & outstanding leadership team
• Business partner role
• Opportunity to work closely with the CEO on the strategy
• Fast pace environment
• Own office
• Melbourne CBD location
• $120,000 + super + bonus