​The role

A high performing executive assistant is required to provide support to the CEO of successful construction company. The role will see you assist the CEO and wider leadership team accomplish company goals and objectives as well ensure the operations run efficiently.

Responsibilities:

• Plan and orchestrate work to ensure the CEO and Leadership Teams’ priorities are met, organisational goals are achieved, as well as best practices

• Coordinate scheduling and extensive calendar management for the CEO

• Assist in organising meetings, functions and conferences including scheduling, preparing agendas and drafting minutes.

• Perform administrative and office support, such as drafting and preparing reports, letters, memos and emails

• Manage communication between upper management and employees on various projects and tasks

• Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations

• Manage, coordinate, and arrange travel for the Leadership team, including hotel bookings, transportation and meal coordination

• Liaise with employees, clients and suppliers on behalf of the CEO

• Coordinate training for staff

• Maintain systems and communication methods (such as Microsoft Teams pages) for the business

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

• Manage and oversee the reception function including direct management of the Receptionists (2 staff)

• Maintenance of filing system and contact database

• Other general office duties as appropriate

Qualities and experience you will need to succeed:

•  Minimum five years’ experience supporting C-suite executive – A MUST

• Experience supporting multiple executives/leadership teams

• Previous construction or building industry experience highly regarded

• Driven and considers themselves as a business partner

• Ability to build strong relationships with stakeholders and clients

• Outstanding communication and presentation

• Strong written and oral communication

• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

• Experience overseeing budgets and expenses

• Experience developing internal processes and filing systems

• Confident & professional

• Managing conflicting priorities and meeting deadlines

• Ability to work within a fast-paced environment

• High attention to detail

• Confidentiality and the management of highly sensitive information is a must

• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems

• Stable work history

• Business/Administration qualifications will be highly regarded

Benefits:

• Lovely leader

• Outstanding culture

• Collaborative environment

• Business partner role

• Norwest Business Park

• Work close to home

• Parking provided

• $100,000 + super

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TO APPLY: EMAIL YOUR CV AND COVERLETTER TO INFO@ALTITUDE-EA.COM.AU