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Executive Assistant to the Chair

Sydney-role role

Permanent, full time

About the employer

This dynamic Executive Chair leads a tight-knit and committed executive team within the resources industry. A strong and generous leader, he is dedicated to building meaningful and effective relationships with his team and external stakeholders. Working in a fast-paced, sensitive and pressurised environment, this employer has frequent travel requirements and a busy schedule. As such, maintaining a productive, motivated, and engaged team is of high importance. This publicly-listed business takes pride in its dedication to employees, shareholders, the environment, and the local community. 

About the position

This exciting role offers genuine autonomy within a hybrid working model, based in a highly motivated and energetic team. The Executive Chair is seeking a driven self-starter to support them in managing their busy schedule and communication needs. Bringing your business acumen and previous experience within the financial market sector, you will help your leader and executive team in meeting their strategic goals. 

You are highly discreet, capable of independent judgement, and can confidently manage complex stakeholder relationships with business leaders, the media, and shareholders. Demonstrating previous experience in managing investor relations, exemplary communication skills, trustworthiness, and a positive attitude, you will be an asset to your Executive Chair, aiding him in achieving desired outcomes. 

Superior attention to detail, digital savvy, and astute relationship management will ensure your success in this role. Your ability to cope with pressure, to be flexible and authentic, will be well regarded and rewarded accordingly. 

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Position responsibilities

• manage the diary of the CEO, including arranging meeting logistics as required 

• coordinate travel arrangements for the CEO and other members of the leadership team 

• event planning and execution

• assist the executive team with preparation of media and shareholder communications

• monitor and drive initiatives for and on behalf of the leadership team as required

• capture and record actions, ideas, projects and reference material from notes, meetings, emails and phone calls

• adherence to company values and policies at all times

• manage any additional ad-hoc duties as requested by the Executive Chair

Qualities you’ll need to succeed

• exceptional level of integrity, discretion, and trustworthiness in all confidential matters

• proactive, can-do approach with the ability to work autonomously

• superior communication skills, both written and verbal

• ability to anticipate the needs of the CEO in a pressurised environment

• confident and savvy stakeholder management skills

• capability to prioritise the varied demands on the CEO’s time

• expertise in representing the executive team to the media and business leaders

• superb attention to detail and excellent organisational skills

• strong time management skills

• ability to handle a dynamic, fast-paced environment 

• strong IT, calendar management, and organisational skills 

Preferred skills and experience

• minimum 7 years’ experience as an Executive Assistant within a demanding environment, actively supporting the leadership team and/or senior levels of management 

• experience within an ASX-listed company

• previous responsibility in managing investor relations highly regarded

• a background in the resources sector would be highly regarded

• have full rights to work in Australia 

Benefits

• WFH - hybrid working model

• significant autonomy to prioritise tasks, projects and resources

• part of the senior leadership team

• energetic, motivated senior leadership team

• Sydney CBD office to work from if prefer

• Outstanding salary from $150 to $170K+ super

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PLEASE SEND YOUR CV AND COVER LETTER IN WORD FORMAT ONLY TO INFO@ALTITUDE-EA.COM.AU

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