Melbourne - Cremorne location office
High net worth individual/Executive Board Director
About the employer
This highly influential figure is a business leader in the IT, engineering and business industries in Melbourne, Australia and internationally. With a seat on numerous boards and a high profile as an influential and innovative thinker, this executive is known for championing innovation, management, and entrepreneurship across a broad range of sectors including technology, services, retail, trading, property and many others.
A dynamic and forward-thinking individual, this executive thinks on their feet and regularly juggles numerous commitments with important stakeholders across their diverse array of professional commitments. Honest, warm, hardworking and transparent, this executive believes that a strong EA/executive relationship must be built on trust, so is looking for that trustworthy right-hand support person. Highly intelligent, analytical and questioning in nature, this executive values challenging the status quo and relishes in finding new ways of efficiency, productivity and goal achievement.
About the position
The executive is seeking an EA/PA who can juggle the busy schedule and remain on top of numerous commitments and appointments. Diary management using the latest software to keep the executive focused and on track will be a large component on the role. When able to do so, the executive will resume frequent travelling, so will require an EA who can confidently manage overseas itineraries including different timezones.
Stakeholder management and events is a large part of this executive’s lifestyle, so an EA who can assist in preparing for important meetings will be well regarded. The executive assistant who seeks an introduction to the upper echelon of Melbourne’s financial, technology and government leaders will appreciate the opportunity to liaise at a highly senior level.
A proactive, can-do approach will be highly regarded, as will the ability to build and maintain relationships with both internal and external stakeholders. This is a hard-working executive who expects the EA to meet the same high standard of output, so a diligent worker who can power through a to-do list and confidently prioritise time to achieve the most important goals will thrive in the position.
managing a busy diary and ensuring time is spent on key priorities
managing all aspects of travel (when possible) and event arrangements, including conferences, industry events, meetings, corporate hospitality, social and personal functions
liaising with senior stakeholders both internally and externally, including CEOs, investors, government ministers and their staff,
preparing agendas, attending meetings, taking notes and circulating minutes
writing, preparing and formatting reports and presentations
providing personal administration support where necessary
managing any additional ad-hoc duties as requested by the executive
Qualities you’ll need to succeed
Minimum 5 years experience supporting C-suite executive/s or high net worth individual or corporate executive
confidence and experience operating at a senior level
a self-starter with initiative and the drive to get things done
comfortable working autonmously/micro office
excellent communication skills, including impressive writing abilities
ability to anticipate needs and make proactive decisions
common sense and practicality
confidence in providing strategic support and insights
ability to handle a dynamic, fast-paced environment
strong IT, calendar management and organisational skills
ability to maintain confidentiality
availability outside standard business hours particularly when the executive travels internationally
Face to face office role - 8.30am to 6pm office hours
the right to work in Australia as an Australian citizen or permanent resident
Work close to home - Cremorne
$100k plus super
How to apply
EMAIL: firstname.lastname@example.org with your CV and cover letter in WORD format only