Executive Assistant to MD & CSO

Executive Assistant to MD & CSO

Job Title: Executive Assistant to MD & CSO
Contract Type: Permanent
Location: North Sydney
Salary: TO $120K Plus Super
Start Date: ASAP
Contact Name: Anastasia Kelly
Contact Email:
Job Published: November 10, 2020 12:09

Job Description


About the employer 

The business is a national leader in the construction industry, with strong brand values, positive team culture and dynamic leadership team. With 250 staff, the company is already a trusted national leader in the construction space, with a reputation for excellence, quality and diversity of capabilities. With a bold plan to capitalise on burgeoning markets, the group will be implementing a number of exciting projects and initiatives in 2021 and beyond. 

About the position 

This EA will be supporting the MD, CSO and CFO, plus working closely with the additional leadership team. Consequently, high

organisation skills and exemplary diary management is an absolute must-have for this position. 

The trio work closely together and have demanding schedules, so an EA with confidence working in a fast-paced dynamic environment will relish stepping up to the task. Experience in the construction industry will be highly regarded but not essential to the role. What’s more important is a can-do attitude, resilience and a professional work ethic. The ability to manage numerous stakeholders and coordinate several diaries at once will be most advantageous for the successful applicant. Confidence in liaising with influential stakeholders and reporting to senior executives is also an essential quality for the position. 

This organisation often holds corporate hospitality functions with clients, so an understanding of the best restaurants in town, and which venues are suitable to truly impress clients will be beneficial. Having a list at your fingertips of the best private dining spaces for private meetings and larger gatherings will set you in good stead for success in the role.  You will also work closely with the marketing department to execute functions and events.

Position responsibilities 

  • managing diaries for the three senior executives

  • ensuring time is allocated to core executive responsibilities

  • providing additional diary management to the remainder of the leadership team 

  • managing corporate hospitality for client entertaining - recommending and booking venues appropriate to the client needs

  • supporting monthly leadership meetings, strategy sessions and presentations 

  • managing travel arrangements and providing remote support when travelling 

  • liaising with senior stakeholders both internally and externally

  • adhering to company values and policies at all times

  • managing any additional ad-hoc duties as requested

Qualities you’ll need to succeed

  • ability to harmoniously juggle the demands of three busy executives 

  • a strong streak of common sense, with a practical approach to workflow 

  • polished and professional communication skills, both written and verbal

  • confidence dealing with VIP stakeholders 

  • ability to handle a dynamic, fast-paced environment 

  • strong IT, calendar management and organisational skills 

  • understanding of corporate hospitality spaces in Sydney and experience in arranging private dining and other corporate functions and gatherings

Preferred knowledge, skills and experience

  • previous experience in the construction industry is desirable but not essential 

  • strong time management and organisational skills

  • high attention to detail 

  • able to anticipate the needs of the leadership team

  • resilient, unflappable and confident in delivering (and receiving) feedback

  • highly organised, task-oriented and efficient 

  • the right to work in Australia as an Australian citizen or permanent resident 


  • opportunity to join a dynamic organisation on the cusp of greater growth

  • working with outstanding eaders

  • outstanding offices with amazing views

  • immediate start - commence before Christmas

  • North Sydney location

  • TO $120K plus super


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