PA to Managing Director

PA to Managing Director

Job Title: PA to Managing Director
Contract Type: Permanent
Location: Melbourne CBD
Salary: $85 to $95K plus super + incentives
Contact Name: Anastasia Kelly
Job Published: January 21, 2020 07:00

Job Description

PA to Managing Director

The Role

We are seeking a high performing PA to support the Managing Director of successful global business within the events industry.  You will provide outstanding administrative and secretarial support in this right-hand position.  Newly created position where no two days are the same and the pace is fast.

Duties & responsibilities:

  • Diary management
  • Email management
  • Drafting emails, correspondence and reports on behalf of the MD
  • Extensive travel management both domestic and international
  • Stakeholder management
  • Arranging meetings both face to face and virtual in different timezones
  • Working closely with the business development teams and operations team assisting where required with delivery of sales pitches and delivery
  • Attending meetings with the MD
  • Minutes of meetings including agendas
  • Special projects as directed by the MD
  • Liaising with suppliers, clients on behalf of the MD
  • Internal event management ie dinner/lunch reservations, team building, team dinners etc
  • Managing some aspects of the MDs personal  life
  • Some interstate travel as required
  • General admin duties as required

To be successful you will need:

  • Minimum 4 years’ experience supporting a leader of a medium sized business
  • Enthusiastic with a can-do attitude
  • Bubbly and outgoing personality
  • Highly organised
  • Strong attention to detail
  • Outstanding presentation and communication
  • Self-motivated
  • Ability to work at a fast pace
  • Ability to work within a team and autonomously
  • Strong Word, Powerpoint and excel skills a must  
  • Events industry or similar industry ie marketing/digital

If successful you will receive:

  • A leader who is passionate
  • Small close knit team part of a global business
  • Involved in the delivery of large global events
  • Fast pace and busy environment
  • Travel
  • Melbourne CBD
  • $85 to $95K plus super plus incentives


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