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Personal Assistant

Melbourne CBD

Permanent, full time

Salary package up to $100k inc super

About the employer

A global leader within the auditing and taxation industry, this consulting firm offers their employees significant opportunities for growth and development. Focused on building strong relationships at a local level, this employer remains committed to maintaining their warm and positive culture, while delivering superior outcomes for their clients. Operating out of 164 countries, and with offices all over Australia, this organisation offers exceptional security, experience and advancements for its workforce.

About the position

This newly created role offers the successful candidate a positive and supportive culture to grow and develop within. Affording a healthy work/life balance with 3 days in the office and 2 at home, this position calls for a proactive and diligent attitude in order to succeed. Using your exceptional relationship-building skills and commitment to positive client outcomes, you will support three business partners in managing their day-to-day workload. Through your previous experience in a similar role, you will coordinate their diaries, meetings and travel arrangements, as well as assisting with delivering a range of projects to agreed timeframes. A solid understanding of providing financial administrative support e.g. timesheets, expense claims and accounts payable processes, will see you thrive in this opportunity. An ethical approach and a strict adherence to confidentiality, and business policies are non-negotiables for this role. 

Position responsibilities

• coordination of diaries, calendars, meetings and tasks for partners 

• assist in managing a range of projects to deliver within agreed timeframes 

• managing telephone calls, enquiries and requests as appropriate

• manage travel arrangements (domestic and international) according to firm policies

• financial administrative support - WIP, timesheets, expense claims, productivity, debtors, billing, and accounts payable processes 

• client onboarding tasks including independence conflict checks and ASIC searches 

• formatting of tender documents and other business development initiatives as needed 

• maintenance of CRM database to ensure currency and accuracy

• maintenance of office systems including data and filing of client correspondence

• arranging meetings and associated requirements including rooms, catering, tele/video conference facilities

• welcoming and supporting visiting clients as needed

• assisting with People and Culture activities such as team functions, meetings, and staff movements

• support EAs and wider administration network in various tasks including reception 

Qualities you’ll need to succeed

• highly developed attention to detail to produce quality, detailed work within deadlines 

• willing attitude to manage multiple tasks at once 

• able to manage work autonomously, and to seek support where needed 

• strong written and verbal communication skills 

• easily able to build rapport with colleagues, clients and other stakeholders to achieve desired outcomes 

• professional manner and appropriate respect for confidentiality requirements

• strong client service ethic, and commitment to excellence and the achievement of high standards of work 

Preferred skills and experience

• At least 2 years’ experience in a PA or team assistant role 

• Advanced knowledge of Microsoft Office suite 

• Knowledge of APS, Promaster or Virtual Cabinet favourable but not essential

Benefits

• assisting 3 partners who are committed to an easy-going, honest and friendly environment

• positive and supportive culture

• opportunity to grow and develop new skills, aided by an experienced EA network 

• work from home 2 days per week

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