Executive Assistant to CEO and COO
Melbourne, south-eastern suburbs
Salary up to $130k plus Super
About the employer
An influential player in the Australian manufacturing industry, this organisation has undergone rapid growth in its 20-year history. Now with a footprint in Victoria, New South Wales and Queensland, this employer has built a reputation for integrity, ingenuity and providing clear value for its clients.
With a focus on innovation without compromising quality, this dynamic organisation is seeking an experienced and savvy Executive Assistant to help them with their continued growth.
About the position
In a rare opportunity to make your mark within this newly developed role, you’ll be the valued key enabler for the CEO and COO.
Your ability to identify, and take action upon, areas for improvement will be deeply appreciated as you shape the Executive Assistant function and relationships. As a skilled and patient team player, you’ll guide your leaders as to how you can best assist them in their roles. Both new to working with an EA, they’ll need time to understand and maximise the benefits of having your effective and efficient support. You’ll understand that trust is earned through clear communication, an adaptable approach and a willingness to deliver on commitments.
Your track record in getting things done, seeing problems as opportunities and maintaining a can-do approach, will be showcased in this role. As will your reputation for being proactive, efficient, and able to thrive under pressure. Finally, your clear and collaborative communication style will ensure your success in this position.
managing your leaders’ diary appointments and logistics, to proactively schedule, organise, and prioritise meetings
recognising process improvement opportunities, and implementing as needed
coordinating inbound and outbound correspondence in a professional and timely manner, including preparation of briefs and responses as required
researching and managing a range of projects to deliver within agreed timeframes
managing agendas, minutes, and actions registers ensuring task tracking, completion, and reporting
professionally preparing documentation such as presentations and various reports
coordinating all aspects of domestic and international travel arrangements
other duties as reasonably required
Qualities you’ll need to succeed
dedication to discretion and maintaining confidentiality
patient and empathetic demeanour to support a changing organisation
a strategic mindset to identify continuous improvement opportunities and drive excellence
highly developed organisational skills and self-motivated mindset
ability to develop collaborative and influential relationships with internal and external stakeholders
outstanding relationship and communication skills to consult, negotiate and drive outcomes
the ability to work effectively both autonomously and as part of a team
superior decision-making and problem-solving abilities
a confident and mature approach, demonstrating effective judgement, initiative and common sense
resilience to cope with frequently changing demands, initiatives, and priorities
Preferred skills and experience
minimum of 5 years’ of proven experience supporting a C-suite level environment or similar
previous project support experience would be highly regarded
high level of proficiency in MS Office suite
full rights to work in Australia
supportive and collaborative culture
ability to make new role your own
work close to home in Dandenong South
salary to $120 to $130K plus super