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Executive Assistant to CEO and COO

Melbourne, south-eastern suburbs

Manufacturing

Permanent, full-time

Salary up to $130k plus Super

About the employer

An influential player in the Australian manufacturing industry, this organisation has undergone rapid growth in its 20-year history. Now with a footprint in Victoria, New South Wales and Queensland, this employer has built a reputation for integrity, ingenuity and providing clear value for its clients.

With a focus on innovation without compromising quality, this dynamic organisation is seeking an experienced and savvy Executive Assistant to help them with their continued growth. 

About the position

In a rare opportunity to make your mark within this newly developed role, you’ll be the valued key enabler for the CEO and COO.

Your ability to identify, and take action upon, areas for improvement will be deeply appreciated as you shape the Executive Assistant function and relationships. As a skilled and patient team player, you’ll guide your leaders as to how you can best assist them in their roles. Both new to working with an EA, they’ll need time to understand and maximise the benefits of having your effective and efficient support. You’ll understand that trust is earned through clear communication, an adaptable approach and a willingness to deliver on commitments.

Your track record in getting things done, seeing problems as opportunities and maintaining a can-do approach, will be showcased in this role. As will your reputation for being proactive, efficient, and able to thrive under pressure. Finally, your clear and collaborative communication style will ensure your success in this position.

Position responsibilities

• managing your leaders’ diary appointments and logistics, to proactively schedule, organise, and prioritise meetings 

• recognising process improvement opportunities, and implementing as needed

• coordinating inbound and outbound correspondence in a professional and timely manner, including preparation of briefs and responses as required

• researching and managing a range of projects to deliver within agreed timeframes

• managing agendas, minutes, and actions registers ensuring task tracking, completion, and reporting

• professionally preparing documentation such as presentations and various reports

• coordinating all aspects of domestic and international travel arrangements

• other duties as reasonably required

Qualities you’ll need to succeed

• dedication to discretion and maintaining confidentiality

• patient and empathetic demeanour to support a changing organisation

• a strategic mindset to identify continuous improvement opportunities and drive excellence

• highly developed organisational skills and self-motivated mindset

• ability to develop collaborative and influential relationships with internal and external stakeholders

• outstanding relationship and communication skills to consult, negotiate and drive outcomes

• the ability to work effectively both autonomously and as part of a team

• superior decision-making and problem-solving abilities

• a confident and mature approach, demonstrating effective judgement, initiative and common sense 

• resilience to cope with frequently changing demands, initiatives, and priorities

Preferred skills and experience

• minimum of 5 years’ of proven experience supporting a C-suite level environment or similar 

• previous project support experience would be highly regarded

• high level of proficiency in MS Office suite

• full rights to work in Australia

Benefits

• supportive and collaborative culture

• ability to make new role your own

• work close to home in Dandenong South

• salary to $120 to $130K plus super

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