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Executive Assistant to Director

Melbourne, South Eastern suburbs

Permanent, full-time

Salary package $100k neg

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About the employer

This multiple award-winning real estate agency prides itself on a reputation for an honest, respectful, supportive, and energetic culture. As one of Melbourne’s leading agencies, this employer offers a dynamic, fast-paced and customer-centric environment for a motivated, enthusiastic and proactive Executive Assistant.  

About the position

As a key enabler for your Director’s success, you’ll thrive in this busy, professional and high-performing environment. Offering endless opportunities to showcase your proactive nature, attention to detail and problem-solving abilities, you’ll enjoy getting ahead of your leader’s needs and keeping operations running smoothly.

As a natural people-person, your relationship skills and ability to motivate others will be appreciated in this role, allowing you to build rapport and get things done. As someone who understands the value of reputation, you plan ahead, take action, and know when to ask for help in order to meet our clients’ expectations. 

Perfectly suited for an established Executive Assistant, or an experienced Team Assistant looking to step up into a new challenge, this role promises an exciting and driven environment. 

Position responsibilities

• coordinating inbound and outbound correspondence in a professional and timely manner, including answering Director’s phone when required

• providing quality and timely administrative support

• maintaining notes and action registers from meetings and conversations for follow up

• preparing a comparative market analysis, submissions, reports, and pre-list kits on a daily basis

• assisting with open homes, final inspections, photo shoots, and settlement day keys and gift exchanges as needed

• liaising with external vendors such as photographers, videographers, printers, stylists, conveyancers and trades where required

• preparing auction scripts, auction day packs and open home boxes

• tracking and reporting on data for sales and listings

• maintaining accuracy of listings and related sales documentation

• communicating with vendors on offers, price changes, open days and referrals

• maintaining communication with buyers on new listings, open houses, auctions, and offers

• delegating tasks to Virtual Assistant, Campaign Manager, Team Manager or Sales Administrator where needed

• running weekly team meetings, and daily huddles to maintain accountabilities and task tracking

• assisting with social media tasks

• finding opportunities for community engagement through sponsorship and charity auctions

• arranging catering for meetings, auction days, or for your leader, as required

• maintaining and sourcing office supplies and team needs

Qualities you’ll need to succeed

• dedication to discretion and maintaining confidentiality

• customer-focused with a commitment to excellence in representing your leader 

• a highly professional presentation 

• deep commitment to accuracy and attention to detail, while working at pace

• superior ability to anticipate needs and make proactive decisions

• the ability to work effectively both autonomously and as part of a team

• outstanding written and verbal communication skills

• highly developed organisational skills and self-motivated mindset

• skilled in developing collaborative and influential relationships with internal and external stakeholders

• strong work ethic, with the capacity to cope with working flexible hours to cater for some weekend work

• outstanding personal presentatiom

• ability to work within a fast paced environment a must

Preferred skills and experience

• minimum 3 years’ experience supporting executives 

• prior experience in administrative function only

• strong proficiency in Microsoft Office 

• real estate industry not essential however working within professional services and or property/customer centric environments highly regarded

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Benefits

• supportive executive who cares about his team
• high performing environment
• positive culture
• Award winning agency
• work close to home - south eastern suburbs
• salary to $100K package negotiable
• immediate start offered
• additional incentives based on performance
  

PLEASE NOTE: CV & COVERLETTER OUTLINING YOUR EXPERIENCE AND SUITABILITY FOR THE ROLE WILL ONLY BE ACCEPTED - PLEASE PROVIDE IN WORD FORMAT ONLY - EMAIL TO INFO@ALTITUDE-EA.COM.AU