Executive Assistant to Director

Executive Assistant to Director

Job Title: Executive Assistant to Director
Contract Type: Permanent
Location: Sydney
Start Date: ASAP
Contact Name: Anastasia Kelly
Contact Email:
Job Published: April 26, 2021 14:35

Job Description



About the employer 

The business is a young, dynamic and fast-growing team of experts in logistics, property, supply chain and project management. Rapid growth of the company in the last decade has seen the launch of new divisions in the ecommerce and digital spaces.  Acquisition of other leading consultancies have diversified its strengths and reflects the fast-growing, ever-changing culture. 

This organisation values contribution and will reward those who reflect its values of innovation, leadership, accountability, and championing people. Since launching in 2010, this company has won several industry awards and has a broad vision for future growth and success. The culture reflects the company, valuing a can-do approach and celebrating teamwork, collaboration and encouragement. 

About the position 

This EA will be supporting a senior decision maker in the organisation, who is new to managing an EA and needs someone to confidently take the reins. Naturally, the executive is very busy, and needs strategic support, and capable partner to hold the fort whilst supporting the delivery of key organisation and personal KPIs. A commercially savvy operator who can read a room, and proactively make recommendations for the best course of action will be well suited to this position. 

Strong stakeholder management and gatekeeping skills are the core requirement for this position, as the executive has many time-consuming commitments and needs support to keep decisions flowing and achieve multi-faceted deliverables. A savvy operator who can liaise with industry leaders without being intimidated will relish the opportunity this position provides. 

Position responsibilities 

  • managing diaries and supporting the daily operations of the executive 
  • ensuring time is adequately allocated to core executive responsibilities
  • liaising with important stakeholders, both internal and external to the organisation
  • where appropriate, acting on behalf of the executive, thus empowering them to concentrate on bigger picture priorities 
  • preparing for and attending meetings, pitches, presentations and industry events 
  • (when permitted) supporting travel, primarily to Asia and New Zealand, and providing remote support when travelling 
  • adhering to company values and policies at all times
  • managing any additional ad-hoc duties as requested

Qualities you’ll need to succeed

  • Minimum 6+ years experience supporting C-suite/director level
  • confidence in taking the role and guiding the executive in working with their first EA 
  • Commecially savvy and intelligent
  • Accountable
  • proactive, switched on, savvy and confident, self-starter with strong instincts and initiative 
  • highly organised with excellent time management, able to prioritise competing tasks
  • decisive, driven and capable 
  • understanding of the technical and technological elements of the supply chain department 
  • high intelligence that matches the superior smarts of the executive 

Preferred knowledge, skills and experience

  • previous experience in the property, construction, supply chain, logistics, warehousing industry would be highly regarded
  • previous experience working within a fast paced environment a must
  • Ability to work autonomously
  • highly organised, task-oriented and efficient 
  • strong time management and organisational skills
  • high attention to detail 
  • able to anticipate the needs of the leadership team
  • happy to take the reins in establishing the working dynamic between executive and EA 
  • resilient, unflappable and confident 
  • the right to work in Australia as an Australian citizen or permanent resident 


  • opportunity to join a dynamic organisation on the cusp of greater growth
  • Dynamic intelligent executive
  • Autonomy
  • Opportunity to make the role your own  
  • Positive, dynamic and social culture
  • Amazing offices
  • Surry Hills location close to public transport
  • Attractive salary package

Get similar jobs like these by email

By submitting your details you agree to our T&C's