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Executive Assistant to Managing Director

Melbourne CBD and south-eastern suburbs

Permanent, full-time

Salary up to $130k, plus super

About the employer

This Australian-owned company is a dynamic and forward-thinking presence in brand development for the retail sector. Managing a diverse portfolio, this company prides itself on its ability to quickly adapt to the changing needs of the market. 

Driven by a culture of thought-leadership, continuous improvement and a commitment to excellence, this exciting team is seeking an Executive Assistant to work on a face-to-face basis in their two Melbourne locations.

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About the position

As a confident and self-sufficient Executive Assistant with a strategic mindset, you’ll enjoy the autonomy and responsibility on offer within this newly-created role based across two office locations.

Supporting the busy Managing Director in achieving his strategic goals, you’ll understand the need for proactive decision-making and self-directed activities. Your leader will appreciate the value you bring, being assured of your skills in acting as gatekeeper to his schedule, managing his responsibilities across multiple Boards, and aiding his accountability in meeting business objectives.

In return, you’ll appreciate the freedom to shape this role as you see fit, within this progressive and family values-led business. Crucially, you’ll have the space to influence direction, be the voice of the team, and to share new ideas.  

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Position responsibilities

• collaborating with management and directors to enable efficient and effective delivery of strategic goals

• recognising process improvement opportunities, and implementing as needed

• supporting Board and executive meetings through preparing minutes, briefing notes, agendas and reporting

• assist with management of extensive investment portfolio

• managing your leader’s diary appointments and logistics, to proactively schedule, organise, and prioritise meetings 

• providing quality and timely administrative support 

• coordinating all aspects of domestic and international travel arrangements

• researching and managing a range of projects to deliver within agreed timeframes

• coordinating inbound and outbound correspondence in a professional and timely manner, including preparation of briefs and responses as required

Qualities you’ll need to succeed

• a strategic mindset to identify continuous improvement opportunities and drive excellence

• highly developed organisational skills and self-motivated mindset

• ability to develop collaborative and influential relationships with internal and external stakeholders

• outstanding attention to detail

• mature, ethical, and respectful communication style

• exceptional level of integrity, discretion, and loyalty in all matters

• a flexible approach to adapt to changing priorities with a positive attitude

• superior ability to anticipate needs and make proactive decisions

• the ability to work effectively both autonomously and as part of a team

• superior written and verbal communication skills

Preferred skills and experience/requirements

• minimum 5 years’ experience supporting C-suite executives in a mid-sized organisation 

• strong proficiency in Microsoft Office 

• must be able to travel between office locations ie Melbourne CBD & Hallam

Benefits

• parking provided

• positive, open and honest culture with a family feel

• ability to make the role your own

• newly created role

• great salary package $130K plus super

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