​The Role

Altitude EA is partnering with a private family office and associated business interests to appoint a senior Executive Assistant to support two principals across governance, financial coordination and personal operations.

This is a sophisticated, high-trust environment requiring discretion, commercial maturity and emotional intelligence. You will operate across board-level matters, multi-entity structures, strategic research and personal administration — moving fluidly between formal governance and the evolving priorities of a dynamic principal.

This is not a purely corporate board EA role. Nor is it a traditional PA position. It is a hybrid family office role requiring judgment, confidence and the ability to think independently.

The role is initially 3 days per week, with potential to expand.

 Key Responsibilities

 Principal & Diary Management 

• Manage complex and evolving diaries for two principals, ensuring alignment across board commitments, professional engagements and personal priorities

• Provide proactive meeting preparation and daily briefing prompts

• Coordinate domestic and international travel arrangements, including detailed itineraries and logistical oversight

• Act as a strategic gatekeeper while maintaining diplomacy and accessibility

 Governance & Strategic Support  

• Coordinate board meetings, estate planning sessions and advisory engagements

• Prepare and distribute board packs and sensitive documentation with exceptional attention to presentation

• Liaise with professional advisers and stakeholders to ensure timely follow-up and alignment

• Support foundation administration and structured governance processes

 Research & Strategic Resourcefulness 

• Conduct research on investment opportunities, acquisitions, vendors or strategic initiatives as directed

• Analyse information, summarise findings and present clear, well-structured recommendations

• Source solutions, suppliers and advisors aligned with quality and discretion expectations 

Financial Coordination & Administration 

• Coordinate and track bill payments across multiple entities and categories

• Follow up with relevant stakeholders to ensure financial matters are actioned

• Maintain financial tracking systems and documentation oversight

• Manage expense reporting and subscription monitoring 

About You

You are a senior Executive Assistant with experience supporting high-net-worth individuals, family offices or complex private structures.

You bring: 

• 7+ years’ experience in senior EA, family office or private principal support

• Confidence managing demanding, high-expectation personalities

• The ability to operate with minimal structure and bring clarity to ambiguity

• Board-level coordination experience and understanding of governance processes

• Strong research capability and commercial curiosity

• Emotional resilience and the confidence to respectfully push back when required

• Exceptional discretion and presentation standards

 You are calm under pressure, adaptable in tone and comfortable moving between strategic governance, financial coordination and personal administration - without losing professionalism or precision.

Working Arrangement 

• 3 days per week (flexible)

• Sydney-based with flexibility

• Joint reporting to two principals

• Potential for expansion based on operational needs (move to full-time)

Why This Role?

This is an opportunity to step into a high-calibre private environment where your experience, judgment and strength of character will be valued. The role offers autonomy, variety and exposure to strategic decision-making within a refined family office setting. Highly competitive executive level remuneration aligned to experience and discretion. Salary will be pro-rated.

Applications will be treated with strict confidence. Please email your current CV and Cover letter in WORD FORMAT ONLY to

info@altitude-ea.com.au