​About the Opportunity

This unique Executive Assistant opportunity has been designed for a highly organised, resourceful, process-driven professional who thrives in an operations-aligned support role.

While the title is Executive Assistant, this is not a traditional inbox/calendar management role. Instead, you’ll operate as a central force in coordinating client submissions, managing contracts and tenders, preparing reports, and driving consistency across internal operations.

This role is within a well established engineering and construction business, known for delivering complex projects and supports a trusted leadership team. It’s ideal for a career EA who enjoys working behind the scenes, bringing structure, clarity, and calm across multiple functions — from documentation to reporting, to managing internal systems.

Key Responsibilities 

• Prepare and coordinate client-facing documentation including proposals, tenders, and returnable schedules

• Support the management of contracts and RFIs, ensuring deadlines are met

• Assist with departmental reporting, including formatting and finalisation

• Key client/stakeholder management

• Document internal processes, procedures, and policy updates

• Track forecasting data and contribute to pipeline reporting

• Contribute to social impact reporting and special projects as needed

• Provide general administrative support to keep internal operations running smoothly

 About You 

• Minimum 5+ years’ experience in an Executive Assistant or senior business support role

• Ideally from engineering, professional services or construction industry backgrounds

• Commerically savvy, switched on where initiative and sound judgement are key

• Proven ability to manage complex documentation and internal processes

• Highly organised with exceptional attention to detail and consistency

• Confident communicator with strong written and verbal skills

• Tech-savvy and able to work independently in a fast-paced environment

• Professional, polished, and always five steps ahead - proactive

• Someone who takes real pride in supporting the engine room of a business

 Benefits

•  Salary up to $140K + Super (negotiable)

• Some flexibility with WFH

• Supportive and people-first culture

• High-trust role with visibility across multiple functions

• Career growth/career trajectory

• Immediate start available

• Olympic Park location - work close to home