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Executive Assistant to CEO

South Brisbane

Permanent, full-time

Salary to $130K, plus super

About the employer

Fostering a culture of collaboration, innovation and accountability, this employer is a nation-wide presence in the Australian food industry. Committed to recruiting and retaining the best team, this organisation is known for its professional yet relaxed, friendly and supportive environment across its offices. Driven to provide the highest level of support to their franchisees and customers, this employer is seeking a similarly-focused Executive Assistant to the CEO to further the business and its goals.

About the position

As a savvy and experienced Executive Assistant, you’re well equipped to perform within this pivotal role providing essential support to the CEO. Integral to maintaining organisational focus while providing strategic support, this role is key to driving culture and influencing stakeholder relationships.

Your commitment to handling confidential information with the utmost discretion and professionalism will be demonstrated on a daily basis, as will your superior organisational and time management skills. You’ll enjoy the business partner elements of this position, providing a considered and mature approach when supporting the CEO in key decision-making to further the organisation’s success.

Finally, as a keen relationship builder, you’ll see opportunities to improve communication between the executive team and key stakeholders, offering a steady hand to guide multiple priorities and anticipate blockers. 

Position responsibilities

• apply a strategic mindset to aid the CEO in decision-making processes, acting as a confidant and sounding board

• collaborating with executive team to enable efficient and effective delivery of strategic goals

• building positive relationships with internal and external stakeholders to coordinate enquiries, ensure effective communication flow, and provide high quality advice

• providing quality and timely administrative support 

• coordinating all aspects of domestic and international travel arrangements

• researching and professionally preparing documentation such as presentations and various reports

• managing diary appointments and logistics, to proactively schedule, organise, and prioritise meetings

• organising agendas, minutes, and actions registers ensuring task tracking, completion, and reporting

• managing events, functions and other special projects including sourcing venues and organising participant communications and registrations

• coordinating virtual and in person conferences including arranging speakers and presentations, and the setting up and testing of online platforms

• remain up-to-date on current trends and best practices for event planning

• researching and managing a range of projects to deliver within agreed timeframes and budget

Qualities you’ll need to succeed

• dedication to discretion and maintaining confidentiality

• superior ability to anticipate needs and make proactive decisions

• the ability to work effectively both autonomously and as part of a team

• outstanding written and verbal communication skills

• commitment to accuracy and attention to detail

• highly developed organisational skills and self-motivated mindset

• skilled in developing collaborative and influential relationships with internal and external stakeholders

• a strategic mindset to identify continuous improvement opportunities and drive excellence

• strong work ethic, with a positive, energetic and hands-on approach 

Preferred skills and experience

• minimum 5 years’ experience supporting C-suite executives or senior management

• strong proficiency in Microsoft Office and productivity tools 

Benefits

• Business partner with your executive and wider team

• parking

• Great salary to $130K plus super NEG

PLEASE EMAIL YOUR CV AND COVERLETTER TO INFO@ALTITUDE-EA.COM.AU IN WORD ONLY