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Executive Assistant to CEO

Sydney, Olympic Park area

Salary to $130k, plus Super neg

About the employer

A leading specialist in the engineering and construction industry for over 20 years, this employer is dedicated to quality, client satisfaction, and the highest of safety standards. Committed to continued innovation, dramatic growth and effective solutions, the CEO is now seeking the assistance of an exemplary Executive Assistant to establish a Business Partner function within the leadership team.

About the position

Perfectly suited to a savvy, confident and supportive Executive Assistant, this newly-created role offers Business Partner influence and the chance to make the role your own. With a reputation for kindness and a calm demeanor, your CEO will appreciate your steady hand, patience and strategic acumen when supporting him directly, or when changing ways of working.

As someone who thrives in a fast-paced, busy environment, you’re not daunted by changing priorities, finding solutions to problems and anticipating your leader’s needs. You’re easily able to switch gears with a can-do attitude, knowing how and when to respond, and when to get ahead of an emerging issue. 

Your previous experience working with HNWIs will have prepared you for working with a leader with an entrepreneurial mindset, and juggling the various demands of business and personal interests.

Finally, your ability to identify and implement process improvement opportunities without damaging relationships will be key to your success, while being deeply appreciated by your time-poor CEO.

Position responsibilities

• apply a strategic mindset to aid the CEO in decision-making processes, acting as a confidant and sounding board

• working closely with the CEO to enable improved processes, relieve administrative burdens and optimise their time

• establishing the role of Executive Assistant for the CEO, and how it interfaces with his team and key stakeholders

• managing a busy diary to ensure time is spent on key priorities, gatekeeping numerous daily requests to maximise productivity

• managing agendas, minutes, and actions registers ensuring task tracking, completion, and reporting for all meetings, including for the Board 

• creating high-quality Powerpoint presentations

• building positive relationships with internal and external stakeholders to coordinate enquiries, ensure effective communication flow, and provide high quality advice

• providing financial, taxation, and contract management support 

• assisting with insurance compliance needs and processes

• supporting human resources duties

• assisting with management of extensive personal property and investment portfolios

Qualities you’ll need to succeed

• dedication to discretion and maintaining confidentiality

• a confident, resilient and mature mindset, demonstrating effective judgment, initiative and common sense

• patient, ethical, and respectful communication style

• commitment to accuracy and attention to detail

• highly developed organisational skills and self-motivated mindset

• keen business acumen to drive sound decision-making

• the ability to work effectively both autonomously and as part of a team

• high level of emotional intelligence 

• a proven track record of inspiring action, guiding decision-making, and finding solutions to problems

• understanding of sales and marketing operations within the construction industry

Preferred skills and experience

• minimum 7 years’ experience supporting C-suite executives or HNWIs

• strong proficiency in Microsoft Office, with a particular focus on Powerpoint

• prior experience in the construction industry or private equity space will be highly regarded

• previous duties in finance, insurance and HR processes an advantage

Benefits

• hybrid working arrangements available

• discretionary bonus

• Business Partner opportunity

• newly created role to make your own

• parking included, close to train station

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NOTE: PLEASE EMAIL YOUR UP TO DATE CV & COVERLETTER IN WORD FORMAT ONLY TO INFO@ALTITUDE-EA.COM.AU

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