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Executive Assistant to the Founding Director

Melbourne based

Global consulting/training

Permanent, full-time, remote working arrangements

Salary up to $120k plus Super

About the employer

As a progressive and future-focused service provider, this organisation is a player on the global stage. Offering a fast-paced and dynamic working environment, this employer values  integrity and collaboration in a caring and purpose-led culture. 

As leaders in their particular field, this organisation is undergoing significant growth. In the business of changing clients’ lives, this exciting and forward-thinking employer is seeking a business partner executive assistant to contribute to their continued success

About the position

As a master communicator, you’ll thrive in this opportunity to have significant influence and impact in a business partner capacity. Assisting the Founding Director to drive global growth, your personable and collaborative approach will add value to every conversation. Your high level of emotional intelligence, integrity and personal accountability will see you effectively supporting the team as a key contact. At your best when across all the details, you have a reputation for seeing problems as opportunities for creative solutions. 

Your resilience will shine in this role as you easily switch from supporting your leader, to aiding the Executive Manager, and then assisting clients or helping colleagues to succeed. This environment will also call upon your flexibility and commitment to sometimes work outside of hours, travel at short notice, and support your leader at her location in outer south-eastern Melbourne. 

You’re just as comfortable working independently as you are within a close-knit team, and you care deeply about serving clients and colleagues alike. Key to success is your ability to build meaningful relationships in person and remotely, as well as knowing how to laugh and have some fun. Equally, your commitment to self-development and growth is a hallmark of your career to date, as is your need to do impactful work.

Position responsibilities

• providing quality and timely administrative support to the Founding Director in the first instance, and the Executive Manager as needed

• managing your leaders’ diary appointments and logistics, to proactively schedule, organise, and prioritise meetings 

• assisting the Founding Director with personal tasks such as family calendar management, banking responsibilities, and sourcing gifts 

• coordinating all aspects of domestic and international travel arrangements 

• preparing meeting documentation, Powerpoint presentations and various reports

• assisting the Executive Manager with strategic projects, client relationships and program delivery

• building positive relationships with internal and external stakeholders to manage enquiries and provide high quality advice 

• performing project management tasks for clients, events and a range of programs

• acting as a key liaison point to support effective communication between team members, clients and the executive

• drafting and proofreading high-quality email correspondence, proposals and briefs in a timely manner

• providing financial management support with expense claims, reporting, and reconciliations

• allocating, tracking and managing tasks within set timeframes

• undertaking domestic and international travel, at times on short notice

• managing any reasonable additional ad-hoc duties as requested 

Qualities you’ll need to succeed

• outstanding relationship and communication skills to consult, negotiate and drive outcomes 

• exceptional writing, editing and proofing skills 

• dedication to discretion and maintaining confidentiality

• highly developed organisational skills and self-motivated mindset

• ability to develop collaborative and influential relationships with internal and external stakeholders at all levels of seniority

• capability to recognise complexity early and be able to influence direction effectively

• strengths in forward planning, time management and prioritisation 

• commitment to accuracy and attention to detail

• able to think creatively and strategically to make decisions and solve problems

• skilled at synthesising ideas into action plans

• passionate about event management and stellar client experiences

• a flexible, proactive approach to adapt to changing priorities with a positive attitude

• ability to work effectively both autonomously and as part of a team

• ability to travel at short notice both domestically and internationally

Preferred skills and experience

• minimum 5 years’ experience working within in a similar role supporting C-suite executives or entrepreneurs

• proficiency in Microsoft Office and G-suite software

• experience in social media management, CMS, and email marketing platforms will be highly regarded

 Benefits

• passionate & dynamic leader

• remote working arrangements

• domestic and international travel

• purpose-led and highly engaged culture

• deeply valued business partner role

• the Founder is based out of Melbourne however a Sydney candidate will be considered (mjust be available to travel at short notice or as required)

NOTE: APPLICATIONS WILL ONLY BE ACCEPTED BY WAY OF EMAIL BY PROVIDING A CURRENT COPY OF YOUR CV AND COVER LETTER IN WORD FORMAT ONLY -

EMAIL TO INFO@ALTITUDE-EA.COM.AU

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