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Executive Assistant

Macquarie Park

Permanent, full time

Salary up to $160k plus super 

About the employer

Australian-owned consumer healthcare company committed to excellence within the over-the-counter (OTC) products industry. The proud owner and distributor of several household brands, this employer offers a dynamic and positive workplace culture for its growing employee base. Well established in the Australian and New Zealand markets, and exporting to overseas companies, this organisation provides strong career progression and development opportunities. By valuing integrity, quality, passion, and long-term partnerships, the successful candidate will enjoy a secure, collaborative and supportive workplace.

About the position

As a member of the leadership team, you will influence strategic direction and act as a key enabler for delivering upon objectives. Former exposure to HR-related practices and tasks will prepare you for success in this role, allowing collaboration with the HR Business Partner on HRIS maintenance, on-boarding, off-boarding, and contracting duties. By executing critical organisational and administrative tasks with excellence, you will support your CEO and executive leadership team to complete crucial outcomes. Using your previous EA experience, strong interpersonal skills, and superb communication abilities, you will easily build and nurture meaningful relationships with external and internal stakeholders. This is an excellent opportunity for an organised and autonomous individual with a high level of discretion and initiative.

Position responsibilities

Coordination 

• manage the diary of the CEO, including arranging meeting logistics as required 

• coordinate travel arrangements for the CEO and other members of the leadership team 

• event management for internal and external company functions 

• coordinate internal and external meetings including taking and distributing detailed minutes 

• partner with external providers including travel, hospitality, and catering providers 

• contribute to the long-term operational excellence of the business 

• monitor and drive initiatives for and on behalf of the leadership team as required 

Reporting and documentation 

• coordinate, collate, and draft regular reporting and communications on the behalf of the CEO and leadership team 

• maintenance of electronic filing 

• provide HR Advisory support to the HR Business Partner including; 

• drafting of employee contracts, letters and other HR correspondence

• HRIS maintenance (e.g. onboarding, offboarding, employee changes, PDP cycle); and other duties as required

Qualities you’ll need to succeed

• relationship-driven approach with excellent communication skills

• professional and articulate in written and verbal communication 

• ability to anticipate needs and make proactive decisions

• strong IT, calendar management and organisational skills 

• a self-starter with initiative and the drive to get things done 

• an excellent client service ethic 

• ability to work as part of a team or autonomously

• professional approach to work, maintaining discretion and confidentiality 

• ability to develop positive, influential relationships with internal and external stakeholders

• strong minute taking skills, with an ability to synthesise conversations real-time into clear measurable actions 

• ability to deliver company functions and events according to an agreed budget

Preferred skills and experience

• minimum 7 years’ experience as an Executive Assistant within a professional environment, actively supporting the leadership team and/or senior levels of management 

• experience in HR or a related field is desirable but not essential

• intermediate to advanced MS Office skills including Word, Excel, and PowerPoint 

Benefits

• varied opportunities for growth and career development

• established Australian-owned business with a global presence

• attractive salary, and recognition for high performance

• opportunities to give back to the community via corporate volunteering program

• warm, supportive and welcoming culture

PLEASE EMAIL YOUR CV & COVER LETTER TO INFO@ALTITUDE-EA.COM.AU IN WORD FORMAT

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