Executive Assistant to the CEO
Permanent, full-time, hybrid working arrangements
Salary up to $135k plus Super
About the employer
As a determined advocate for early childhood education, this organisation offers a purpose-led and welcoming culture. Combining a team of changemakers, with a passionate and experienced Board, this employer offers a committed and positive workplace for an aligned and suitable candidate.
About the position
As your CEO’s true right hand, you’ll find satisfaction and fulfilment as a key enabler.
Clear and effective communication is crucial to your CEO. As someone making regular representations to government and industry heads, they’ll need to always be across the details. Your ability to provide relevant and concise briefs will be valued, as will your skills in pivoting quickly to align with a new focus. Your leader has many demands on their time, and will need your support to quickly understand, prioritise and deliver on competing requirements.
A critical result area in this role will be your ability to masterfully support Board activities. Tasked with all elements of documentation, logistics and governance, your demonstrated prowess in this area will define your suitability for this opportunity.
Finally, your level-headedness and resilience will ensure your success in this role, alongside your empathetic and purpose-led approach.
initiating, preparing and coordinating reports, agenda papers, and minutes for Board and executive meetings
creating, coordinating, and reporting upon meeting action registers
diary management for the CEO, including travel arrangements, event and meeting logistics as required
drafting and proofreading CEO correspondence, reports and presentations
identifying and prioritising various matters to be brought to the CEO’s attention
recognising process improvement opportunities, and implementing as needed
providing financial management support with expense claims, reporting, and reconciliations for CEO, executive team and Board members
provide support to Board members and guests including briefings and travel arrangements
building positive relationships with internal and external stakeholders to manage enquiries and provide high quality advice
database management including the protection of sensitive stakeholder information
assisting with delivery of special projects as needed
Qualities you’ll need to succeed
proven superior level of discretion, confidentiality, and personal integrity
patient and empathetic demeanour to support a changing organisation
highly organised with a demonstrated ability to prioritise, meet deadlines and multi-
task while maintaining impeccable attention to detail
outstanding verbal and written communication skills
skilled in relationship management
the ability to work effectively both autonomously and as part of a team
superior decision-making and problem-solving abilities
a confident and mature approach, demonstrating effective judgement, initiative and common sense
resilience to cope with frequently changing demands, initiatives, and priorities
Preferred skills and experience
minimum 5 years’ experience supporting C-suite executive team members
strong proficiency in Microsoft Office
previous experience within the early childhood sector, or a start-up organisation would be highly regarded
experience in using Diligent Boards software program would be advantageous
flexi time with 9-day fortnight
work from home two days per week
desirable, heart of CBD location
friendly, supportive, purpose-led culture