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Executive Assistant to the CEO

Melbourne CBD

Permanent, full-time, hybrid working arrangements

Salary up to $135k plus Super

About the employer

As a determined advocate for early childhood education, this organisation offers a purpose-led and welcoming culture. Combining a team of changemakers, with a passionate and experienced Board, this employer offers a committed and positive workplace for an aligned and suitable candidate.

About the position

As your CEO’s true right hand, you’ll find satisfaction and fulfilment as a key enabler. 

Clear and effective communication is crucial to your CEO. As someone making regular representations to government and industry heads, they’ll need to always be across the details. Your ability to provide relevant and concise briefs will be valued, as will your skills in pivoting quickly to align with a new focus. Your leader has many demands on their time, and will need your support to quickly understand, prioritise and deliver on competing requirements.

A critical result area in this role will be your ability to masterfully support Board activities. Tasked with all elements of documentation, logistics and governance, your demonstrated prowess in this area will define your suitability for this opportunity.

Finally, your level-headedness and resilience will ensure your success in this role, alongside your empathetic and purpose-led approach.

Position responsibilities

• initiating, preparing and coordinating reports, agenda papers, and minutes for Board and executive meetings

• creating, coordinating, and reporting upon meeting action registers 

• diary management for the CEO, including travel arrangements, event and meeting logistics as required

• drafting and proofreading CEO correspondence, reports and presentations

• identifying and prioritising various matters to be brought to the CEO’s attention

• recognising process improvement opportunities, and implementing as needed

• providing financial management support with expense claims, reporting, and reconciliations for CEO, executive team and Board members

• provide support to Board members and guests including briefings and travel arrangements 

• building positive relationships with internal and external stakeholders to manage enquiries and provide high quality advice 

• database management including the protection of sensitive stakeholder information

• assisting with delivery of special projects as needed

Qualities you’ll need to succeed

• proven superior level of discretion, confidentiality, and personal integrity

• patient and empathetic demeanour to support a changing organisation

• highly organised with a demonstrated ability to prioritise, meet deadlines and multi-
  task while maintaining impeccable attention to detail

• outstanding verbal and written communication skills

• skilled in relationship management

• the ability to work effectively both autonomously and as part of a team

• superior decision-making and problem-solving abilities

• a confident and mature approach, demonstrating effective judgement, initiative and common sense 

• resilience to cope with frequently changing demands, initiatives, and priorities

Preferred skills and experience

• minimum 5 years’ experience supporting C-suite executive team members 

• strong proficiency in Microsoft Office 

• previous experience within the early childhood sector, or a start-up organisation would be highly regarded

• experience in using Diligent Boards software program would be advantageous

Benefits

• flexi time with 9-day fortnight

• work from home two days per week

• desirable, heart of CBD location

• wellness program

• friendly, supportive, purpose-led culture

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