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Personal Assistant to HNWF

Remote role within AEST timezone

Permanent, full-time

Salary $150k plus super

About the employer

This HNWF located in NSW has built a reputation for valuing passion, commitment and loyalty within their small team, while providing a respectful, appreciative and approachable environment in return. Offering autonomy, fully remote working conditions and a variety of challenges, this family is seeking an experienced and mature Executive Assistant for an immediate start.

About the position

Within this virtual role, you will provide exceptional administrative and coordination support services to this HNWF across all of their businesses and personal interests. With a reputation for being self-motivated, you are well prepared to provide invaluable assistance through your ability to anticipate needs and deliver on outcomes, while remaining flexible in your attitude and schedule. Additionally your sense of humour, warmth, and approachable nature will allow you to represent your employers in a manner befitting their caring and respectful personalities. 

As a valued team member, you will demonstrate your ability to work autonomously to manage competing projects, implement continuous improvement practices, and to act as a bridge between the family and their stakeholders. Your reliable, trustworthy and committed nature will see you functioning as an intuitive and dedicated member of this small team, while coordinating varying expectations and deadlines.

Finally, your previous experience in financial management processes and HR-related tasks will cement your suitability for this role, ensuring you can hit the ground running in this varied and challenging position.

 Position responsibilities

• maintaining an understanding of family diaries and providing high level administration support

• providing assistance to your employers on matters relating to personal and business interests including liaising with professional service providers and contractors

• researching and managing a range of projects to deliver within agreed timeframes

• coordinating all aspects of domestic and international travel arrangements, including preparation of detailed and clear itineraries 

• providing financial management support with expense claims, reporting, raising invoices, and reconciling accounts

• coordinating HR processes including 

• administering wages 

• onboarding of staff

• managing leave rosters

• liaising with HR provider to maintain records and compliance with contract and Fair Work obligations

• coordinating paperwork, signatory obligations and authorisations where required

• other duties as reasonably directed 

Qualities you’ll need to succeed

• exceptional level of integrity, discretion, and trustworthiness in all confidential matters

• the ability to work effectively both autonomously and as part of a team

• high level of emotional intelligence 

• composed and mature communication style to aid in resolving issues on behalf of your employers

• a proven track record of inspiring action, guiding decision-making, and finding solutions to problems

• strong work ethic, with a positive, energetic and flexible approach 

• well-developed planning and organisational skills

• ability to manage multiple projects and tasks at the one time to meet specified timelines

• superior written and verbal communication skills

• ability to develop positive, influential relationships with internal and external stakeholders

• outstanding attention to detail

Preferred skills and experience

• minimum 7 years’ experience supporting entrepreneurial, HNWI or C-Suite executives where you have supported persoal aspects will be highly regarded and given preference

• proficient in Microsoft Office, Google platforms and Xero

• sound bookkeeping knowledge would be advantageous 

• current police check or willingness to obtain

• preparedness to sign non-disclosure agreement

• role offered on full employee basis with all entitlements and benefits - applications from freelance or agency virtual PAs will not be accepted

Benefits

• full work from home position with all equipment provided

• generous, caring employers providing a warm and friendly environment

• varied, challenging and highly-valued role

• permanent full time role - employee basis only

APPLICATIONS ONLY ACCEPTED WITH FULL COVER LETTER & CV OUTLINING YOUR EXPERIENCE AND SKILLSET AND THAT YOU MATCH THE REQUIRED CRITERIA - COVERLETTER AND CVS IN WORD FORMAT ONLY - INFO@ALTITUDE-EA.COM.AU

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